Terms of Service & Submission Agreement

01Agreement to These Terms

By accessing this website, submitting an inquiry, paying any fee, or submitting any material to us, you agree to these Terms of Service and Submission Agreement (the "Terms"). If you do not agree, do not submit an inquiry, pay any fee, or send us any material.

If you are entering into these Terms on behalf of a company, production entity, or other organisation, you represent that you have authority to bind that entity, and "you" refers to both you and that entity.

You must be at least 18 years old and legally able to enter into a binding contract.

02Definitions

• "Company," "we," "us" — [LEGAL ENTITY NAME], operating as Pitch Play.
• "Client," "you" — any person or entity using the Site or engaging the Services.
• "Site" — the Pitch Play website and any subdomain or successor site.
• "Services" — the project consultation, and any build engagement separately contracted, together with related advice and deliverables.
• "Material" — anything you submit or disclose to us relating to a project, including scripts, treatments, bibles, decks, loglines, concepts, ideas, artwork, footage, music, budgets, financial information, and business plans.
• "Deliverables" — the pitch site, written recommendation, source files, and other work product we deliver.
• "Company Materials" — our templates, site architecture, code, build tooling, design systems, motion specifications, methodologies, and know-how, including all improvements, and excluding your Material.

03The Services

We are a presentation studio. We design and build private, media-led pitch websites for film, television, and other screen projects, and we provide consultations assessing whether that format serves a given project.

What the consultation includes

A read of the Material you submit, an assessment of fit, a written strategic recommendation, a build quote where we consider the project a fit, and a consultation call of approximately ninety minutes.

What we do not do

• We do not finance projects, introduce investors, or solicit investment on your behalf.
• We do not act as a producer, sales agent, distributor, manager, or literary agent.
• We do not provide legal, tax, accounting, securities, or investment advice.
• We do not verify, audit, or endorse any statement, projection, or figure you supply, and we do not independently confirm your rights in the Material.
• We do not guarantee financing, distribution, festival selection, or any other outcome.

Right to decline

We may decline any inquiry, project, or engagement at our sole discretion and without stating a reason, including for reasons of capacity, conflict, subject matter, or fit. Where we decline before performing any review, we will refund the consultation fee in full.

04Consultation Fee & Payment

The project consultation fee is $5,000 USD, payable in advance. We do not review Material, and no submission link is issued, until the fee clears.

Non-refundable

The fee is not a deposit, retainer, or credit against a build engagement, and it does not reserve production capacity. The sole exception is Section 3 above: if we decline the project before beginning the review, the fee is refunded in full.

Build engagements

Build work is quoted separately after consultation and is governed by its own statement of work. Nothing in these Terms obliges either of us to enter into a build engagement.

Processing, taxes, and chargebacks

Payments are processed by a third-party payment provider on their own checkout. We do not receive or store your payment card details, and your use of that checkout is governed by the provider's terms. Fees are exclusive of any sales, use, VAT, GST, or withholding taxes, which are your responsibility. You agree not to initiate a chargeback or payment dispute in respect of work that has been delivered in accordance with these Terms.

05Submissions Are Not Confidential

This section is the most important in these Terms. Read it before you send us anything.

We do not accept material on a confidential basis. This is standard practice for anyone who reviews unsolicited or semi-solicited creative work, because a reviewer cannot practically track the origin of every idea they encounter.

Any legend, notice, watermark, or covering message asserting confidentiality on Material you send is of no effect and does not modify these Terms. If you have signed a non-disclosure agreement with a third party covering the Material, do not submit it to us.

We will not deliberately publish or distribute your Material outside our organisation and our contractors, and we will handle it with reasonable care. That is an operational commitment, not a legal duty of confidence, and it does not create one.

Protect your own material first

Before submitting anything, you should:

• Register your work with the U.S. Copyright Office (or the equivalent in your jurisdiction);
• Register scripts and treatments with the Writers Guild of America registry or similar;
• Keep dated records of authorship and development; and
• Submit only what is necessary for us to assess the project.

06Independent & Similar Development

You acknowledge that we may review material from many sources, that we and our personnel independently create and develop material, and that ideas, themes, premises, settings, genres, and formats recur constantly and independently across the industry.

Accordingly, material identical or similar to your Material may already be under development or consideration by us or by others, may be submitted to us independently by third parties, or may be developed by us in future without any reference to your Material. You agree that no such similarity, by itself, gives rise to any claim against us.

We are free to continue developing, reviewing, and producing material of any kind, including material in the same genre, format, or subject area as your Material.

07Release & Waiver of Claims

To the fullest extent permitted by law, you release and waive any claim against us, our personnel, contractors, and affiliates arising out of your submission of Material or our review of it, including claims for breach of confidence, breach of implied contract, idea misappropriation, unfair competition, unjust enrichment, or conversion.

This release does not waive a claim for copyright infringement based on our actual, unauthorised copying of protectable expression that is original to you and fixed in your Material. It does not limit any right you have that cannot be waived by law.

You acknowledge that, as a matter of law, copyright does not protect ideas, concepts, premises, themes, titles, formats, stock characters, scènes à faire, or historical or factual matter, and that our use of any such unprotectable element gives rise to no claim.

You agree that any compensation owed to you in connection with the Services is limited to what is expressly set out in these Terms or in a signed written agreement between us, and that you have no claim to any share of revenue, profit, credit, or equity in any project.

08Your Warranties

You represent and warrant, on each occasion you submit Material, that:

• you own or control all rights in the Material necessary for us to review it and, where applicable, to create Deliverables from it;
• the Material is original to you or properly licensed, and does not infringe any copyright, trademark, moral right, right of publicity or privacy, or other right of any person;
• submitting it does not breach any agreement, guild rule, option, or obligation binding you;
• all factual statements you supply for use in Deliverables — including credits, attachments, financial figures, market data, and comparables — are accurate and not misleading, and you have the right to use any third-party name, mark, logo, image, or quotation you provide;
• the Material contains nothing unlawful, defamatory, or obscene; and
• where the Material concerns real people or events, you have obtained all necessary clearances, releases, and life-story rights.

You remain responsible for the accuracy of everything that appears in a Deliverable. We compose and present the content you supply; we do not verify it.

09Indemnification

You will indemnify, defend, and hold harmless the Company, its officers, employees, contractors, and affiliates from and against any claim, demand, proceeding, loss, liability, damage, cost, and expense (including reasonable legal fees) arising out of or relating to:

1. your Material, including any claim that it infringes or misappropriates any right;
2. your breach of these Terms or of any warranty in Section 8;
3. any Deliverable to the extent it incorporates content, data, or statements you supplied;
4. your use or distribution of any Deliverable, including in connection with raising money or soliciting any investment, partnership, or distribution arrangement; and
5. your violation of any law or of the rights of any third party.

We will notify you of any claim to which this section applies and may participate in the defence with counsel of our own choosing at our own expense. You may not settle any claim in a way that imposes any obligation or admission on us without our prior written consent.

10Intellectual Property

Your Material stays yours

You retain all right, title, and interest in your Material. Nothing in these Terms transfers ownership of it to us.

Licence you grant us

You grant us a non-exclusive, worldwide, royalty-free licence to reproduce, adapt, excerpt, display, and otherwise use your Material solely to review it, to perform the Services, and to create and deliver Deliverables. This licence ends when the engagement ends, except to the extent we must retain copies for archival, backup, or legal-compliance purposes.

Deliverables

On full payment of all amounts due for a build engagement, we assign to you all right, title, and interest in the final Deliverables created specifically for you, excluding Company Materials.

Company Materials

We retain all right, title, and interest in Company Materials, including the underlying site architecture, templates, code, build tooling, design system, and motion specifications, and in all know-how and techniques used to produce Deliverables. We grant you a perpetual, non-exclusive, non-transferable licence to use Company Materials solely as embodied in your Deliverables. You may not extract, resell, sublicense, or use Company Materials to produce pitch sites for third parties.

Portfolio use

Unless you tell us in writing that you object, we may identify you as a client and display non-confidential excerpts of the Deliverables in our portfolio and marketing. We will not display gated content, financial detail, or unreleased creative material without your prior written consent, and we will honour a written request to remove portfolio material.

11Security & Third-Party Acts

We take reasonable technical and organisational measures to protect Material and Deliverables in our possession. No system is completely secure, and we cannot and do not guarantee that Material will not be accessed, intercepted, copied, or disclosed without authorisation.

To the fullest extent permitted by law, we are not liable for any loss arising from:

• unauthorised access to, or interception or disclosure of, Material or Deliverables by any third party, including through hacking, credential compromise, or interception in transit;
• acts or omissions of third parties to whom you disclose Material or Deliverables, including any recipient of an access code or link you share;
• failure of any third-party service, hosting provider, payment processor, or network; or
• any independent development, use, or exploitation by a third party of ideas or concepts similar to those in your Material.

Access codes are your responsibility

Deliverables are typically gated behind an access code. That gate is a discretion measure — it deters casual browsing of a forwarded link. It is not a security control and should not be relied on to protect confidential or sensitive material. Once you share a code, you control neither who receives it nor what they do with it. Do not place anything in a Deliverable that would cause you material harm if it were made public.

12No Guarantee of Results

We make no representation or warranty that the Services or Deliverables will result in financing, investment, distribution, sales, festival selection, talent attachment, press, or any other outcome. Any example, case study, or figure we describe reflects a particular project's circumstances and is not a prediction or promise about yours.

Outcomes in this industry depend overwhelmingly on factors outside our control, including the merits of your project, market conditions, timing, your own execution, and the independent judgement of third parties.

13No Legal, Financial or Securities Advice

Deliverables are marketing and presentation materials. They are not offering documents, prospectuses, private placement memoranda, or financial statements, and nothing we produce constitutes an offer to sell or a solicitation of an offer to buy any security.

If you use a Deliverable in connection with raising capital, you are solely responsible for compliance with all applicable securities laws, including the U.S. Securities Act of 1933, Regulation D, state blue-sky laws, and any equivalent laws in other jurisdictions. That includes rules on general solicitation and advertising, which a publicly accessible website can breach.

We do not review Deliverables for securities-law compliance, adequacy of disclosure, or accuracy of financial projections. Engage qualified securities counsel before distributing any Deliverable to prospective investors.

14Disclaimer of Warranties

Some jurisdictions do not allow the exclusion of certain warranties, so parts of this section may not apply to you.

15Limitation of Liability

These limits apply to the fullest extent permitted by law and do not apply to liability that cannot lawfully be limited, including liability for fraud, wilful misconduct, or death or personal injury caused by negligence. Some jurisdictions do not allow certain limitations, so parts of this section may not apply to you.

You agree that any claim must be brought within one (1) year after it arises, or it is permanently barred, except where a longer period is required by law.

16Term & Termination

These Terms apply from your first use of the Site and continue until terminated.

Either of us may terminate an engagement on written notice. If you terminate after we have begun a review, the consultation fee remains non-refundable under Section 4. If we terminate for convenience during a build engagement, we will refund amounts paid for work not yet performed, calculated against the statement of work.

We may suspend or terminate your access to the Site or Services immediately if you breach these Terms, if we reasonably suspect fraud or unlawful conduct, or if continuing would expose us to legal or reputational risk.

Sections 5 through 15 and 18 through 19 survive termination.

17Privacy & Data

We collect the information you provide through the inquiry form and in the course of an engagement, together with basic technical data such as IP address and browser type. We use it to respond to inquiries, deliver the Services, take payment, keep records, and meet legal obligations. Our lawful bases, where applicable, are performance of a contract, our legitimate interest in operating the business, and your consent where required.

We share information only with service providers who help us operate — payment processing, hosting, email, and analytics — under contracts requiring them to protect it, and where legally required. We do not sell personal information.

We keep information as long as necessary for the purposes above and for records and legal compliance, typically [RETENTION PERIOD] after an engagement ends.

Depending on where you live, you may have rights to access, correct, delete, port, or restrict processing of your personal information, to object to processing, and to withdraw consent — including under the GDPR and the CCPA/CPRA. To exercise them, contact us at the address in Section 20. We will not discriminate against you for exercising them.

If you are outside the country in which we operate, your information may be transferred to and processed there, where data-protection law may differ from your own.

The Site is not directed to children under 13 (or under 16 in the EEA/UK), and we do not knowingly collect their personal information.

[If you use cookies or analytics beyond what is strictly necessary, describe them here and provide a consent mechanism where required.]

18Disputes & Governing Law

These Terms are governed by the laws of the State of [STATE], without regard to its conflict-of-laws rules.

Informal resolution first

Before starting any formal proceeding, you agree to contact us and attempt in good faith to resolve the dispute for at least thirty (30) days.

Arbitration

Any dispute not resolved informally will be settled by binding arbitration administered by [ARBITRATION BODY] under its commercial rules, before one arbitrator, seated in [CITY, STATE], conducted in English. Judgment on the award may be entered in any court of competent jurisdiction.

Either of us may bring an individual claim in small-claims court, and either of us may seek injunctive relief in court to protect intellectual property or confidential information without first arbitrating.

[Consumer arbitration and class-waiver terms are subject to jurisdiction-specific limits and are unenforceable in some places. This clause in particular requires attorney review.]

19General

Entire agreement

These Terms, together with any signed statement of work, are the entire agreement between us and supersede all prior discussions and understandings on their subject matter. A signed statement of work controls over these Terms to the extent of any conflict.

Changes

We may update these Terms. Changes take effect when posted with a revised "Last updated" date. Material changes will not apply retroactively to an engagement already underway. Continued use of the Site after changes are posted constitutes acceptance.

Independent contractors

We are independent contractors. Nothing here creates a partnership, joint venture, agency, or employment relationship, and neither of us may bind the other.

Assignment

You may not assign these Terms without our prior written consent. We may assign them to an affiliate or in connection with a merger, acquisition, or sale of assets.

Severability & waiver

If any provision is held unenforceable, it will be limited or severed to the minimum extent necessary and the remainder will stay in full force. A failure to enforce any provision is not a waiver of it.

Force majeure

Neither of us is liable for delay or failure caused by events beyond reasonable control, including natural disaster, war, labour dispute, industry-wide strike, epidemic, and failure of utilities or telecommunications.

Notices

Notices to you go to the email address you provide. Notices to us go to the address in Section 20.

Third parties

These Terms create no rights in anyone who is not a party to them.

20Contact

Questions about these Terms, or requests relating to your personal information:

[LEGAL ENTITY NAME]
[STREET ADDRESS]
[CITY, STATE, POSTCODE]
hello@radioplay.inc